Payroll
We calculate salaries accurately, on time and in compliance with legislation in the Republic of Moldova
What does the payroll service cover?
We process your employees' salaries every month — we calculate gross salary, mandatory contributions, income tax, and net salary. We prepare the detailed payroll statement, generate individual payslips, and prepare payment files for your bank.
We also manage mandatory monthly declarations — returns for withheld income tax, BASS and AOAM contributions — submitted to the State Fiscal Service and the National Social Insurance House by legal deadlines. Whether you have 3 or 300 employees, the process is the same: accurate, confidential, and on time.
Why outsource payroll calculation?
Payroll calculation in the Republic of Moldova involves more than simple multiplication. Contributions vary depending on contract type, salary components, and special situations — sick leave, maternity, overtime, allowances. Tax legislation changes regularly, and a calculation error attracts late payment surcharges and fines.
By outsourcing payroll calculation, you eliminate the risk of errors and penalties. Employees receive correct salaries on time, with clear and detailed payslips. You receive the payroll statement ready for approval and the bank payment file, without dealing with calculations, spreadsheets, or declarations.
What you will receive?
Salary calculation
We calculate monthly gross and net salaries — base pay, allowances, bonuses, overtime — in accordance with employment contracts and current legislation.
Contributions and taxes
We calculate state social insurance contributions (BASS), compulsory health insurance premiums (AOAM), and income tax, for both employee and employer.
Payroll statements
We prepare the detailed payroll statement with all components for each employee. You receive it for approval before payments are made.
Payslips
We generate individual payslips for each employee, with a full breakdown of income — hours worked, allowances, deducted contributions, net salary. They can be distributed physically or by email.
Monthly declarations
We prepare and submit monthly returns for withheld income tax, BASS and AOAM contributions to the State Fiscal Service and the National Social Insurance House, by legal deadlines.
Payment file
We prepare payment orders or the file in the format accepted by your bank for direct upload. Where CNAS-covered allowances apply, we calculate the amounts and manage the related documentation.
Frequently Asked Questions
For monthly processing we need, first of all, attendance data — timesheets, absences, annual leave, sick leave with supporting documents, overtime. These are essential for correct salary calculation.
We also need information about variable components — bonuses, awards, allowances beyond those in the contract, special deductions. If you have new hires during the month, we need complete employee data and signed employment contracts.
You submit it in a format convenient for you — a summary in Excel, an electronic time tracking system, or another method you use. We establish together a monthly submission deadline, usually a few days before payment date, so we have time for processing and verification.
After receiving the month's information, we process payroll and calculate amounts — gross salary, contributions, income tax, and net salary. We prepare a detailed payroll statement with all components for each employee.
We send you the payroll statement for approval before actual payment. After verification, we prepare payment orders or, if you work with corporate banking, provide the file in the bank-accepted format for direct upload.
After payment, each employee receives a payslip detailing income — hours worked, allowances, bonuses, deducted contributions, net salary. Payslips can be distributed physically or by email. The entire process respects personal data confidentiality.
Monthly, we prepare and submit returns for income tax withheld from salaries, state social insurance contributions (BASS), and compulsory health insurance premiums (AOAM) due from employer and employees.
Annually, we prepare the information note on paid salaries and withheld income tax for each employee, submitted to the State Fiscal Service (SFS) by the legal deadline. Upon request, we prepare income certificates for employees, needed for bank loans or other purposes.
The employee presents the sick leave certificate, and we register it in the payroll system after verifying correct completion.
Based on the certificate, we calculate the due allowance. The amount depends on contribution period and the employee's average salary. The first 5 calendar days of temporary work incapacity (for ordinary illness) are paid by the employer from own funds, and from the 6th day the allowance is paid from the state social insurance budget (BASS) through the National Social Insurance House (CNAS). We perform calculations according to legislation and ensure correct payment.
Data from the sick leave certificate is transmitted to CNAS through the secure electronic system, and the state budget allowance is established based on this data without needing to submit additional documents. We track the process and inform you about the case status.
The first risk is financial — errors in calculating contributions or delays in submitting returns attract late payment surcharges and sanctions from the State Fiscal Service (SFS) and the National Social Insurance House (CNAS).
The second risk concerns employees — incorrect net salary calculations, contribution deductions, or sick leave allowances directly affect their income. Employees can dispute amounts and request retroactive adjustments.
There is also a reputational risk. Delayed or incorrect salaries affect team motivation and can generate distrust. Outsourcing payroll calculation to specialists eliminates these risks and gives you the assurance that everything is accurate and on time.
The fee depends, first of all, on the number of employees for whom we process monthly payroll. A company with 5 employees has a different rate compared to one with 50, due to work volume.
The complexity of situations also matters — frequency of variable components (bonuses, special allowances), number of sick leave cases processed, presence of employees with atypical contracts (part-time, dual employment). For companies with simple and stable payroll, rates are at the lower end of the scale.
We offer a fixed monthly rate per employee, covering salary calculation, contributions, payroll statement preparation, payslip generation, monthly declaration submission, and current consultation on calculation matters. After a free initial discussion, we present a detailed proposal.